Assistant Vice President – Procurement

This is a supply chain and logistics professional specialised in ensuring cost-effective purchase of all materials and services as required by the procurement plan whilst ensuring quality control and compliance with the Group’s policies and procedures. This role is required to analyse costs, negotiate contract details, and offer strategies and solutions to help companies better manage costs on supplies and vendor services. Additional duties include providing cost-benefit analysis, negotiating prices, managing client expectations and overseeing the entire supply chain process (where necessary).

 

KEY PERFORMANCE INDICATORS :

  • Assist Head of Group Audit & Procurement in developing annual procurement plan and procurement strategies.
  • Highlight on process non-compliance as well as necessary process improvements noted during employment, be pro-active in resolving issues.
  • Complete the end-to-end tender process of procurement (for project based) within a stipulated timeframe given by Reporting Manager/ required by stakeholders.
  • Produce a clear and factually correct monthly/ quarterly cost savings report.
  • To simplify procurement management, the KPIs listed are split into 3 main categories:
  • The productivity of the procurement – ROI, contribution (purchases that is controlled by the procurement department) and savings
  • The effectiveness of the implementation of supplier contracts – performance pricing & level of service
  • Other departments’ adoption of the procurement policy – compliance & training
  • Produce updates to Reporting Manager on periodical basis.
  • Maintain a good partnership with stakeholders, including influence work colleagues in embracing positive change.
  • Work independently under minimal supervision and be resourceful when performing any task.

 

KEY AREAS OF RESPONSIBILITIES :

  • Execute purchasing strategy and plans for identified category of purchase to ensure cost-effectiveness and quality supply and suppliers.
  • Continuously improve the purchasing processes, policies and procedures for identified area of responsibility to meet internal customer needs & efficiency.
  • Ensure effective negotiations and contracting of identified category of purchase in the best interest of the Group.
  • Align purchasing activities with Group’s strategies & objectives.
  • Maintain proper records of purchases, quotations/sources, and approved vendor database up to date.
  • Identify and drive cost improvement initiatives to optimize cost of identified category of purchase.
  • Provide market information and other identified requirements for the purpose of reporting and analysis to aid business decision-making.
  • Prepare and conduct negotiations & tenders, and manage commercial relationships with new and existing suppliers.
  • Develop and improve supplier management with objective to develop a stable, capable and competitive supplier base to provide on time, competitive, quality goods and services in meeting costumers’ requirement.
  • Deliver the needs of other tasks as assigned by Reporting Manager from time to time in line with the role and expectations.

CANDIDATE REQUIREMENTS:

  • Bachelor’s Degree in supply chain, finance, economics, business administration or relevant field of study
  • Minimum 15 years in procurement functions, with strong stakeholder management
  • Relevant technical background is an advantage for the purchase of items or services which require some degree of technical knowledge
  • Strong negotiation skills and commercial acumen, able to manage contracting process
  • Able to prioritize, focus, persevere, manage time well and aim to deliver from start to finish (good project management skills), while being tolerant and having patience with people
  • Detail oriented, strategic, creative, analytical and good with numbers and analysis tools
  • Confident, self-initiator, able to manage change
  • Fluent in English and Malay, Mandarin will be an added advantage

To apply for this job email your details to careers.my@valiram.com

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